Important Application Information (Tiered Recruitment Process)

To protect and support existing personnel, UNDP, UNCDF, and UNV apply a tiered recruitment system for certain vacancies:

• Tier 0: Permanent (PA) and Fixed-Term (FTA) staff whose posts will be abolished or contracts terminated/not renewed during 2026.
• Tier 1: Other Permanent (PA) and Fixed-Term (FTA) staff.
• Tier 2: Temporary Appointment (TA) holders, regular PSA contract staff, and Expert/Specialist UN Volunteers.
• Tier 3 (or no tier specified): All other contract holders and external applicants.

Applicants must carefully review the indicated tier (if applicable) in the vacancy title and ensure they meet eligibility requirements before applying.

Background

Under its Country Programme Document (2023–2027), UNDP supports the Kyrgyz Republic in advancing toward low-carbon, climate-resilient, and risk-informed development. The focus is on ecosystem protection and fulfilling international climate commitments.

The Climate, Environment and Energy (CEE) Cluster is the largest programme unit within UNDP Kyrgyzstan. It leads initiatives in:

• Climate adaptation and mitigation
• Biodiversity protection
• Natural resource management
• Sustainable energy
• Disaster risk reduction
• Chemicals and waste management

The cluster works closely with government institutions and development partners at national and sub-national levels to promote transparent, accountable, and sustainable resource management while improving livelihoods.

To strengthen the Biodiversity and Nature Solutions Team, UNDP Kyrgyzstan is hiring a Project Operations Associate to provide administrative, financial, and logistical support to project implementation.

Key Responsibilities

1. Project Planning & Implementation Support

• Coordinate planning and preparation activities for project components.
• Conduct research, analyze data, and prepare summaries and presentations.
• Implement project procedures in line with government and UNDP regulations.
• Assist in preparing workplans and ensuring activity justification.
• Prepare progress reports in accordance with monitoring guidelines.
• Track budgets, expenditures, and financial revisions.
• Verify fund availability and prepare financial authorization documents.
• Support operational and financial project closure processes.

2. Administrative Support to Project Management Unit (PMU)

• Serve as focal point for administrative coordination.
• Draft Terms of Reference and follow up on recruitment and HR processes.
• Manage logistics (travel, procurement, training, workshops, payments).
• Maintain filing systems and respond to information requests.
• Prepare correspondence, budget reports, statistical summaries, and spreadsheets.
• Supervise driver and clerical personnel as required.

3. Partnerships & Communication

• Maintain updated databases of partners and stakeholders.
• Organize meetings, workshops, and knowledge-sharing sessions.
• Support multi-language report publications.
• Assist in drafting project summaries and coordination with editors/translation services.
• Contribute to resource mobilization and stakeholder engagement efforts.

4. Knowledge Management

• Participate in operations and project trainings.
• Document lessons learned and best practices.
• Contribute to knowledge networks and communities of practice.

Ethical & Inclusion Commitments

The selected candidate must:

• Uphold human rights and gender equality.
• Follow UNDP Social and Environmental Standards.
• Promote diversity and inclusion across all activities.
• Ensure gender parity and inclusive participation in meetings and events.
• Avoid any discriminatory behavior.

Core Competencies

• Achieve Results
• Think Innovatively
• Learn Continuously
• Adapt with Agility
• Act with Determination
• Engage and Partner
• Enable Diversity and Inclusion

Technical & Cross-Functional Skills

• Digital awareness and technology adoption
• Data analysis and evidence-based decision-making
• Clear written and verbal communication
• Gender mainstreaming
• Budget management
• Event management
• Client relationship management

Required Qualifications

Education

• Secondary education required
  OR
• Bachelor’s degree in Accounting, Finance, Business, Economics, Public Administration, Environment, Social Sciences, or related field (considered an asset)

Experience

• Minimum 6 years (with secondary education) OR
• 3 years (with bachelor’s degree) of relevant administrative or project experience

Required Skills

• Strong computer proficiency (spreadsheets, databases)
• Experience in administration, finance, procurement, asset management, or project support
• Experience in project planning and budgeting

Desirable Skills

• Experience in climate, environment, or natural resource projects
• Knowledge of web-based management systems
• Experience working with government and international stakeholders
• Conflict resolution and mediation skills

Languages

Fluency in English, Kyrgyz, and Russian is required.

Equal Opportunity & Safeguards

UNDP is an equal opportunity employer and values diversity. Recruitment decisions are based solely on merit and suitability.

UNDP maintains zero tolerance for harassment, discrimination, sexual exploitation, and abuse of authority. All selected candidates undergo background checks.

Additional Information

• UNDP may select multiple candidates from this vacancy.
• Applications may be retained for similar future positions.
• UNDP does not charge any fee at any stage of recruitment.

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